The Good An external USB port on the Epson WorkForce WF-2540 gives standalone copying and scanning functionality on top of standard printing duties, and Epson’s cloud printing suite adds remote printing capability.
The Bad The printer comes with low-capacity ink cartridges and the thin plastic hinge of the scanner does not give you confidence about its durability.
The Bottom Line Cloud access, Wi-Fi connectivity, and an external USB port, in addition to Epson WorkForce WF-2540’s mobile printing program, are well suited for smaller workgroups and startups with moderate printing needs.
The Epson WorkForce WF-2540 offers a number of useful features to enhance the productivity of your office, but top-of-the-range auto document downloader, cloud access, LCD screen and Wi-Fi connectivity are not the main features that need to convince you to invest; The WF-2540 USB port is an often unrecognized plug-in that allows you to access and use your scanner and copier, whether or not your machine is connected to the Internet. This means that your office can store images and documents on an external storage device. Working with individual ink tanks, affordable ink refills, and generous help with the software included in the print project, the Epson WorkForce WF-2540 is a great business investment for a budget of up to $ 150.
Design and features
Epson describes its WorkForce WF-2540 as the smallest physical design in its class, and it is truly compact at 15.4 inches wide and 14.8 inches deep. Remember that you will need an extra 7 inches of height for the workspace to accommodate the 100-sheet paper input tray that extends from the back of the machine. The lower output tray also emits several centimeters for the exit prints, but there is no doubt that this machine kills many opportunities in a relatively small footprint.
You will find the control panel directly in front of the paper feeder with excellent access to the 2.5-inch LCD screen in the center. You cannot adjust the angle of the panel by yourself, so you will need to keep the machine at the height used in relation to your desk. The buttons surrounding the display give you quick access to copy, fax and scan features along with the digital panel and the Speed Dial record bank.
The flatbed scanner and 30-sheet document feeder (ADF) are located at the top of the unit, and the ADF has a adjustable latch that can move paper up to 8.5 inches by 14 inches. The conflict between price and performance seems like an endless battle in the world of multifunction printers, and companies often use cheaper plastic to offset the cost of mechanical accessories – in this case, don’t expect the WorkForce WF-2540 to last forever.
The machine consists of several panels of cheap enough black plastic and artificial carbon weave along the control panel to give it an “executive theme”. In addition, the two hinges on the scanner that hold the lid backed up and back with almost no support, which all too often allowed a heavy case to fall into my hand.
Despite its slight flaws in mechanical design, the WF-2540 fulfills its promise of fast, reliable prints with generous side features. The most disconnected printer accessory is the USB port just below the power button on the control panel. Although Epson recommends that you connect your device to a Wi-Fi network to access cloud printing and the mobile application, USB access allows you to interact with the machine as a standalone copier and scanner when the Internet is turned off.
You can connect directly via USB (not included), a wired Ethernet cable, or an 802.11 b / g / n wireless access point. Quite simply, Google and Apple users can streamline the process using Apple AirPrint and Google Cloud Print. Although the documentation recommends that you follow the instructions on the driver disk that comes in the window, I decided to connect the printer using the on-screen guide directly on the device.
From there, the software installation automatically recognized the connection and asked if I was ready to set up Epson Connect. It allows you to email a document to a printer from any connected device, including laptops, tablets and smartphones, and it automatically adjusts an image or text page to fit your media size, eliminating bad cropping tasks that do not match competing services.
The WF-2540 works with four separate ink cartridges (blue, magenta, yellow, black) to save the cost and inconvenience of replacing a three-color ink tank. I did the math based on Epson high-capacity ink cartridges that offer more ink at a discounted price, and a colored ink page works up to 7.2 pennies per page, while a high-capacity black cartridge is about 3 cents per page. Both costs are average for an inkjet printer at a price.
The WorkForce WF-2540 scores the best in all four print speed tests, registering the fastest speed of text with a competition of 12.72 ppm (PPM). The Canon Pixma MX372 and the Brother MFC-J4510DW performed equally well in second place, but Epson WorkForce wins the overwhelming majority of speed tests, which means you’ll never wait too long for a print project.
The WF-2540 also delivers great performance in terms of quality, producing black text that easily competes with the clarity of expensive laser printers, even at smaller text sizes. The full-color graphics and presentations went equally well, and the quiet offices certainly benefit from the quiet sounds of the printer, which are easily muffled by keyboard clicks and soft conversation. Compared to annoying hands-free devices that make known their scanning, deployment, and printing processes, WorkForce WF-2540 is a viable alternative.
Speed test (pages per minute)
(Longer bars indicate better performance)
|Text Speed (PPM)||Graphics Speed (PPM)||Photo Speed (1 Sheet)||Presentation Speed (PPM)|
Kodak Office Hero 6.1
Canon Pixma MX372
HP Photosmart 7510
Epson WorkForce WF-2540
Service and support
Epson supports the WorkForce WF-2540 with a one-year limited warranty, which includes free customer service on weekdays from 6:00 to 18:00. PT. Further support is available online through the troubleshooting guide, frequently asked questions, email support, driver updates, and document downloads. You can also purchase a replacement / repair cover for $ 39.95. US during the year or $ 59.95 US for two years.
The Epson WorkForce WF-2540 is excellent for all types of printing operations and has all the necessary applications for cloud printing and mobile printing software, as well as double-sided paper conversion and fast productivity. If you buy an all-in-one graduation car at a small office shop, the WorkForce WF-2540 does the job.